You’ll hear a lot of advice around making more money in your business, but how often do we talk about the ways we can save more?
Money is a hot-button topic for many people, and they’ll often ignore it until it’s no longer possible to ignore. (Cough, tax season seems to be a popular time to remember to get your money organized.) By doing so, they leave money on the table.
What’s even more unfortunate is that they don’t know how their business is truly performing throughout the year. Income does NOT always equal profit, and they can’t make smart shifts if they don’t know what’s going on financially.
But let me get off my soapbox and get back to how you can save more money in your business. 🙂
Beyond the more obvious solutions of spending less or creating a budget, what else could you do to save money?
I have just one solution for you: Keep your bookkeeping organized.
Accounting and bookkeeping can be boring, I get it. It’s far less exciting than marketing or hosting a retreat for your clients, but it’s 100% necessary.
And since it’s never going away, you might as well get your bookkeeping system in place so it helps you more than it hurts you.
Here are three of my top recommendations for organizing your bookkeeping.
3 Ways to Organize Your Bookkeeping
1) Go digital & jump in the cloud.
Long gone are the days where you had to keep a ledger with paper and pen, so do your business a favor by making sure that everything you spend and earn can be tracked digitally.
This is more than just keeping all of your expenses and income in a spreadsheet. It’s signing up and learning how to use some kind of cloud bookkeeping software, like WaveApps, Xero, or Zoho Books.
Do the same for your receipts. Don’t just leave them in a physical shoebox somewhere. Instead, go for a system that’s already set up to help you succeed, like the digital apps Shoeboxed or Hubdoc.
When you do this, you’re able to generate financial reports that show you how much you’re earning and spending. It also makes tax season so much more doable.
2) Schedule in a weekly “CEO Date”
The only way you’ll ever be able to make wiser financial decisions is by knowing what’s happening money-wise in your business as often as possible.
This is a concept that Lacey Craig mentioned in her Creative Money interview, and it was such a great reminder for everyone who wants to run a profitable business.
Some tasks that you could do during these “dates” are:
- Checking your account balances
- Check your pending transactions
- Check your invoices to see which haven’t been paid
- Pay yourself
(Not sure how much you should be paying yourself? Read this article.)
By having a CEO date, you keep a finger on the pulse of your finances and can be more proactive when it comes to saving for taxes or knowing exactly what you can afford to invest in.
3) Keep Your Business and Personal Finances Separate
The only way you’re going to be able to see an accurate picture of your business’s financial health is if you keep your business and personal finances separate. I’ve talked about this maaany times before, and it’s something I won’t ever stop saying. Get a business bank account as soon as possible.
When tax season rolls around, you won’t miss any expenses because there were too many irrelevant transactions to sort through. You’ll know exactly where your money went and be able to use those expenses to lower the amount of taxes you owe, thus saving you money.
Bonus: Hire a bookkeeper.
No matter how organized you are, there are going to be things that you won’t know about bookkeeping and what practices could save you money.
So, like so many business coaches recommend, you have to know when to delegate. That’s where bookkeepers, like me, come in.
We help you identify what’s important to pay attention to and take all of the nitty gritty stuff, like manually categorizing transactions, off your already full plate. If you’re interested in talking about what working with me as your bookkeeper might look like, get in touch with me here.
Have questions about how you can organize your bookkeeping? Leave a comment for me below or send me a message at firstname.lastname@example.org.